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Principles
The Board is committed to the highest standards of corporate governance.
Throughout the year, Invensys has been in full compliance with the
provisions of the Combined Code appended to the Listing Rules of
the UK Listing Authority ('the Code') and the following describes
how the Principles set out in the Code have been applied.
The Board
The Board currently has nine members, comprising seven non- executive
directors, including the Chairman, and two executive directors.
There is a clear division of responsibility between the Chairman
and the Chief Executive which ensures that there is a balance of
power and authority. All the non-executive directors are regarded
as independent. Sir Graham Hearne is the Senior Independent Director.
The biographies of all the directors are presented on the Board
of Directors section. As can be seen, they have a wide range
of international business and financial experience relevant to the
direction of a large global company.
Although all the directors have an equal responsibility for the
performance of Invensys, the role of the non-executive directors
is particularly important in ensuring that the strategies proposed
by the executive management are fully discussed and rigorously examined
and take account of the long-term interests, not only of the shareholders,
but also of employees, customers, suppliers and the many communities
in which Invensys conducts business.
The Board meets at least eight times during the course of the year
with additional meetings convened as necessary; in the course of
the year under review, the Board met on 13 occasions, including
two strategy meetings. There is a formal schedule of matters reserved
for the decision of the Board and the terms of reference of the
Board and its committees are regularly reviewed. To enable the Board
to perform its duties, all directors have full and timely access
to all relevant information and to the services of the Company Secretary.
Each director is required to retire by rotation no later than the
third annual general meeting following his or her appointment or
re-appointment.
The Board Committees
The Board has three standing committees:
The Nominating Committee is responsible
for monitoring the performance of directors, ensuring appropriate
training of individual directors and/or the Board as a whole and
making recommendations to the Board for the appointment or re-appointment
and removal of directors. It has four non-executive members: Lord
Marshall (who chairs the Committee), Mr Robert Bauman and Sir Philip
Beck, who served during the year, and Sir Graham Hearne, who was
appointed on 14 June 2002.
The Audit Committee is composed
of four independent non- executive directors: Sir Graham Hearne
(who was appointed Chairman of the Committee on 1 April 2002), Mr
Robert Bauman, Mr Rolf Börjesson and Mr Larry Farmer (appointed
1 March 2002). Mr Hugh Collum served as Chairman of the Committee
during the year under review until 31 March 2002, when he stepped
down from the Board. It meets at least three times a year to review
published financial information, and the effectiveness of external
and internal audit and the Group's internal controls and risk management
procedures. The Chief Executive, the Chief Financial Officer and
the external auditors normally attend the meetings and there is
a meeting at least once a year between the Committee and the external
auditors at which management is not present. This is particularly
valuable in providing a direct line of communication between the
external auditors and the non-executive directors.
The Committee reviews the work undertaken by the external auditors
going beyond the scope of the audit itself to ensure that the independence
of the auditors is not impaired. The review covers the nature of
the work, the method of appointment and the fees paid.
In addition to these procedures, the directors and Audit Committee
review specific areas of work carried out by Ernst & Young LLP,
which generally fall into either of the following categories:
- Audit and assurance this includes work that in their
role as auditors they are best placed to undertake. This comprises
formal reporting and other work related to borrowings, shareholder
and other circulars, various regulatory reports and work in respect
of acquisitions and disposals.
- Taxation the auditors are used in cases where they are
best suited, such as tax provision and statutory work. Other significant
tax advisory projects are put out to competitive tender.
All significant management consulting projects are put out to competitive
tender. In 2000 Ernst & Young disposed of its management consulting
business and as a result our auditors do not carry out such work
for the Group. The auditors also report to the directors and the
Audit Committee on the actions they take to comply with all the
appropriate professional and regulatory requirements designed to
ensure their independence. See note 4 on page 55 of the accounts
for details of payments made to Ernst & Young LLP [PDF 1.5MB].
The Audit Committee also reviews the work undertaken by the Risk
Committee that is described in more detail in the section of this
report dealing with internal control.
The Remuneration Committee comprises
three independent non-executive directors: Mr Rolf Börjesson (Chairman
of the Committee from 1 April 2002), Sir Philip Beck and Mr Larry
Farmer (appointed 1 March 2002). Sir Graham Hearne served as Chairman
of the Committee during the year under review until 31 March 2002,
when he became Chairman of the Audit Committee. The role and responsibilities
of the Committee are described in the Board's
remuneration report on pages 39 to 42 [PDF 1.5MB].
Communication with shareholders
Communication with all shareholders is given a high priority and
a number of means is used to promote greater understanding and dialogue
with investment audiences. These are reviewed with the Board and
audited through independent research.
The summary financial statement provides shareholders with the
material information concerning Invensys in a form more readily
assimilated than the full annual report and accounts. Shareholders
can also request the full report. At the half year an interim report
is published. All of these documents are available online through
the Invensys website, www.invensys.com,
together with details of all announcements, analyst presentations
and share price information.
During the year, shareholders are kept informed of the progress
of the Company through trading statements and other announcements
of significant developments that are released through the London
Stock Exchange and other news services. There is regular dialogue
with institutional shareholders and participation in sector conferences.
Shareholders can also raise questions directly with the Company
at any time of the year through a facility on the website.
Additionally, there is an opportunity at the annual general meeting
for individual shareholders to question the Chairman and the chairmen
of the Audit, Remuneration and Nominating Committees. Last year,
Sir Graham Hearne, the current Chairman of the Audit Committee,
deputised in this role for his predecessor who was unable to attend
the meeting. The report and accounts are sent to shareholders at
least 20 working days prior to the annual general meeting.
During the year, Invensys was pleased to be voted 'Best Company
Investor Relations by Sector' in the Investor Relations Magazine
Awards, held in association with the Financial Times.
Internal control
In accordance with the Guidance for Directors on Internal Control,
the Board reports on its reviews of internal control which include
consideration of the effectiveness of identification, evaluation
and management of all significant risks affecting Invensys.
The Board has ultimate responsibility for the system of internal
control. Each division is individually accountable to the Chief
Executive and is managed by a Chief Operating Officer who, with
its senior management team, provides day-to-day control over the
division's operations within the strategic guidelines and delegated
authorities adopted by the Board.
The internal control system is designed to meet the Group's particular
needs and the risks to which it is exposed; but it should be appreciated
that, however effective a system of internal control is, it can
provide only reasonable and not absolute assurance against material
misstatement or loss. In the following paragraphs the directors
consider the key components of the Group's system of internal control
and the process by which they have reviewed the effectiveness of
such controls.
Overall strategy on risk and control
- The Risk Committee comprises the Chief Financial Officer (who
chairs the committee), the Chief Executive, the Vice President Finance
Invensys Inc., the General Counsel, the Deputy Chief Financial
Officer, the Vice President Risk Management, the Director of Internal
Audit and the Company Secretary. Its principal purpose is to provide
further assurance to the Audit Committee and the Board. During the
year, its activities have included reviewing the Group's risk framework
and its monitoring functions and assessing all major risks together
with their related risk management responses and, where appropriate,
corrective programmes. The Risk Management Strategy is established
and monitored by the Board with the objective of setting clear guidelines
in relation to the levels of retained risk acceptable to the Group.
Procedures for the Group-wide assessment of all business risks are
subject to continuous review, monitoring and improvement.
Risk management - The internal
risk management function reports to the Chief Financial Officer
and is responsible for assessing the Group's exposure to risk in
such areas as product liability and making appropriate policy recommendations
to the Board and monitoring compliance with policies adopted by
the Board. Responsibility for health, safety, the environment and
property rests with the Senior VP, Human Resources and Group Services,
who reports to the the Chief Executive. More details regarding this
area are included on the sustainable development
section. The legal function, which reports to the Chief Executive,
also monitors and acts on specific legal issues, legal claims and
litigation.
Operating controls - Controls are
detailed in formal procedures, instructions and manuals and compliance
is verified by the Group's internal auditors and (to the extent
necessary to form their opinion on the truth and fairness of the
annual accounts) by the external auditors. Senior managers are required
annually to certify compliance with the Group's financial and operational
procedures and controls, including environmental and health and
safety matters, and in relation to compliance with the Group's legal
and ethical conduct policy.
Internal audit - The scope of the
internal audit function encompasses the examination and evaluation
of the adequacy and effectiveness of the Group's system of internal
financial control and the assurance that certain performance criteria
have been met. The function reports to the Audit Committee and the
Board.
Audit Committee and Board review of internal
control - The Audit Committee reviews reports from executive
management, the Risk Committee, internal and external auditors to
obtain reasonable assurance that appropriate control procedures
are in place and being adhered to and reports on all these matters
to the Board. In the Board's view the information that it has received
throughout the year and the procedural framework that is in place
are sufficient to enable it to review the effectiveness of the Group's
system of internal control in accordance with the Guidance for Directors
on Internal Control.
Sustainability and social, environmental
and ethical matters
The Board attaches high importance to sustainable development and
the Invensys Intent that is the foundation of our corporate behaviour
as described on the sustainable development
section. The risks inherent in these matters are assessed as part
of the Group's overall risk management processes. Accordingly, the
Board, through the Audit and Risk Committees, receives regular information
and reports to enable it to make appropriate assessments in these
areas. Performance management, incentivisation and training procedures
are being continuously developed so as to reflect more fully the
Invensys Intent. The processes required to achieve appropriate assurance
and verification across all aspects of these matters are not fully
developed but it is the policy of Invensys that over time its success
in meeting all the elements of the Invensys Intent should be measurable
and transparent.
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